Executive Officer Job Descriptions

President

• Preside at all meetings of this local PTA

• Serve as an ex officio member of all committees except the nominating committee

• Coordinate the work of the officers and committees of this local PTA in order that the purposes may be promoted

• Perform such other duties as may be requested by the board of directors or committee chairs

Vice President

• Act as aide to the president

• Perform the duties of the president in the president’s absence or inability to serve

• Perform such other duties as may be requested by the board of directors or committee chairs

Secretary

• Record the minutes of all meetings of Georgia O’Keeffe Elementary PTA

• Distribute minutes to board members prior to the next meeting

• Be prepared to read the records of any previous meetings

• File all records

• Have a current copy of the bylaws

• Maintain a membership list

Treasurer

• Have custody of the funds of this local PTA

• Maintain a full account of the funds of this local PTA

• Make disbursements as authorized by the president, executive board, or this local PTA in accordance with the budget adopted by this local PTA

• Have checks or vouchers signed by two officers

• Cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to Georgia O’Keeffe Elementary PTA

• Provide a written financial statement to the board of directors at each meeting

• Present an annual report of the financial condition of the association at the annual meeting in April

• Submit the books annually or upon change of bank account signatories for an audit by an auditing committee selected by the board of directors at the end of the fiscal year

• Report the findings of the annual audit to be the board of directors and New Mexico PTA